🖥️ Microsoft Licensing for On-Call, Relief or Short- Term Employees

As of Spring 2025, Selkirk College has implemented a revised Microsoft licensing model. This approach helps us stay compliant with Microsoft’s terms and manage software costs more effectively.

📋 What’s Changed?

Employees with a 0% FTE—such as relief instructors or short-term contracts—are now assigned an A1 Microsoft license. This includes:

✅ Access to web-based Microsoft Office apps through office.com
✅ Use of Email, Microsoft Teams, and OneDrive

It does not include:

🚫 Access to desktop-installed versions of Word, Excel, PowerPoint, etc.

💡 Why This Model?

• Complies with Microsoft licensing rules

• Helps manage costs while ensuring access to essential tools

• Still supports key tasks like grading, worksheets, and collaboration

👥 Who This Applies To

This licensing model applies to employees with a 0% FTE (Full-Time Equivalent), including but not limited to:

• Relief instructors (e.g. short-term instructional contracts over the summer or during specific terms)

• On-call or casual employees

• Employees between contracts (e.g. faculty not actively assigned workload between teaching terms)

• Employees with future-dated contracts (e.g. start date is in the future, but their account is active)

• Employees currently on a leave of absence

If you’re unsure of your FTE status or how this affects your access, please contact your supervisor or reach out to HR or IT Services.

🔧 Recommended Workflow

We strongly recommend using Microsoft Teams for storing and collaborating on files. Teams is fully compatible with the web versions of Office and allows for:

• Real-time shared editing

• Centralized access to course materials

• Easier collaboration across instructors

🔄 Still using shared drives? We’re happy to help move your files into Teams.