Timesheet & Absence Codes - Summary and Definition (Unit4)
- Devin Fear
- Amy Walters
- Matt McAllister
The following page lists all available Absence Codes and their respective descriptions.
Codes By Employee Group:
APPLICABLE TO ALL EMPLOYEE GROUPS | ||
---|---|---|
CODE | CODE DESCRIPTION | WHEN TO USE |
ESASICK | ESA Sick Leave | To report paid sick leave under the Employment Standards Act (ESA) |
OT1.5 | Overtime Paid @ 1.5 | To report overtime to be paid at 1.5 times the base rate |
OT2.0 | Overtime Paid @ 2.0 | To report overtime to be paid at 2 times the base rate |
REGHOURS | Regular Earnings Hours | To report regular hours |
STAT | Stat Holiday Paid | To report Statutory Holiday pay, if entitled per collective agreement (CA), or ESA *Note - if you are NOT entitled to Stat Holiday pay (you receive Stat-in-lieu, or have not worked at least 15 of the prior 30 calendar days), and do work on a STAT, please use REGHOURS code to report hours worked. |
APPLICABLE TO ALL UNION AND EXEMPT EMPLOYEES | ||
---|---|---|
CODE | CODE DESCRIPTION | WHEN TO USE |
ACH | Attend Citizenship Hearing | To report paid leave to attend a citizenship hearing |
CL | Cultural Leave | To report paid leave to attend, or organize, indigenous events (Check CA for limits) |
BEREA | Bereavement Leave | To report paid leave in relation to the death of a family member (check CA for limits) |
JURYWIC | Jury Duty or Court Leave | To report paid leave to serve as a juror or court witness |
LWOP | Leave without pay | To report unpaid voluntary leave |
PDL | Public Duty Leave Unpaid | To report unpaid leave to serve as a candidate, or elected member, for political office |
APPLICABLE TO EXEMPT | ||
---|---|---|
CODE | CODE DESCRIPTION | WHEN TO USE |
OTBE1.0 | Exempt Banked OT 1.0 | To report overtime worked to be banked at the base rate - (aka Straight time) |
OTBE1.5 | Exempt Banked OT 1.5 | To report overtime to be banked at 1.5 times the base rate |
OTBE2.0 | Exempt Banked OT 2.0 | To report overtime to be banked at 2 times the base rate |
OTTE | Exempt Banked Hours Out | To report paid leave, to be deducted from banked overtime balance |
VACE | Vacation Exempt | To report paid vacation leave (deducted from vacation bank) |
FAMEX | Family Illness Exempt From Sick Bank | To report paid leave to care for an ill family member (deducted from sick bank) |
SLE | Sick Leave Exempt | To report paid leave due to illness/injury (deducted from sick bank) |
APPLICABLE TO BCGEU | ||
---|---|---|
CODE | CODE DESCRIPTION | WHEN TO USE |
FAMSCBC | Family Illness SCFA & BCGEU | To report paid leave to care for an ill family member |
PROFD | Professional Development Leave Taken BCGEU & SCFA | To report paid leave in relation to course management or professional Development (Max 22 days/yr for RFT Instructors) |
SLBCGEU | Sick Leave BCGEU | To report paid leave due to illness/injury |
UNIONBB | Union Business Paid - BCGEU 100% Billable | To report time off for Union business without pay, as per Article 4.8(a). NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. |
UNIONBNB | Union Business Paid - BCGEU 100% Non-Billable | To report time off for Union business with pay, as per Article 4.8(b). |
UNIONBUB | Union Business Unpaid - BCGEU | To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union, or 3rd party. |
VACBCG | Vacation BCGEU Instructor | To report paid vacation leave from an Instructor position |
VACBCGIA | Vacation BCGEU Instructor Assistant | To report paid vacation leave from an Instructor Assistant position |
APPLICABLE TO SCFA | ||
---|---|---|
CODE | CODE DESCRIPTION | WHEN TO USE |
FAMSCBC | Family Illness SCFA & BCGEU | To report paid leave to care for an ill family member |
PROFD | Professional Development Leave Taken BCGEU & SCFA | To report paid leave for course management or professional Development. (Max 22 days/yr for RFT Faculty, and 15 days/yr for RFT Faculty Assistant) |
SLSCFA | Sick Leave SCFA | To report paid leave due to illness/injury |
UNIONSB | Union Business Paid - SCFA 100% Billable | To report time off for Union business without pay, as per Article 3.3.2 of the common agreement. NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. |
UNIONSNB | Union Business Paid – SCFA 100% Non-Billable | To report time off for Union business with pay, as per Article 3.3.3 of the common agreement. |
UNIONSUP | Union Business Unpaid – SCFA | To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union. |
VACSCFA | Vacation SCFA Faculty | To report paid vacation leave from a Faculty position |
VACSCFAF | Vacation Taken SCFA Faculty Assistant | To report paid vacation leave from a Faculty Assistant position |
APPLICABLE TO PPWC | ||
---|---|---|
CODE | CODE DESCRIPTION | WHEN TO USE |
AFMPPW | Attend Funeral as a Mourner | To report paid leave to attend a service. *See Article 20.01 (b) |
BL | Birthday Day Off PPWC | To report paid leave, to be deducted from "Birthday Leave" balance, if available. *See Appendix H |
BONUSWK | Bonus Week Taken PPWC | To report paid vacation leave, to be deducted from "Bonus Week" balance, if available. *See article 9.02 (c) |
COP | Call Out Pay | To report a call out (4 hours), in excess of regular full-time work. *Article 7.03 |
FAMPPWC | Family Sick PPWC | To report paid leave to care for an ill family member. |
FASL1OC | First Aid Stipend On Call Duty - Level 1 | To report in addition to a REGHOURS if you are on-call Level 1 first aid |
FASL3OC | First Aid Stipend On Call Duty - Level 3 | To report in addition to REGHOURS if you are on-call Level 3 first aid |
LWPPPWC | Leave with Pay PPWC | To report paid leave due to campus closure, per article 5.06, and 9.07 |
MA | Meal Allowance | To claim a meal allowance, in relation to overtime worked, per article 7.04. *Note: report a '1' in the Hours field of your time sheet to indicate 1 meal. |
OTBP1.0 | Bank Overtime @ 1.0 PPWC | To report overtime worked to be banked at the base rate - (aka Straight time) |
OTBP1.5 | Bank Overtime @ 1.5 PPWC | To report overtime to be banked at 1.5 times the base rate |
OTBP2.0 | Bank Overtime @ 2.0 PPWC | To report overtime to be banked at 2 times the base rate |
OTTP | Banked Hours Taken PPWC | To report paid leave, to be deducted from banked overtime balance |
SLPPWC | Sick Leave PPWC | To report paid leave due to illness/injury (deducted from sick bank) |
SPA | Shift Premium Afternoon | To claim the afternoon shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPA on a separate task line of your time sheet. |
SPN | Shift Premium Nights | To claim the night shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPN on a separate task line of your time sheet. |
SPW | Shift Premium Weekend | To claim the weekend shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPW on a separate task line of your time sheet. |
USLPPWC | Unpaid Sick Leave PPWC | To report unpaid leave due to illness/injury, when sick bank is exhausted |
UNIONPB | Union Business Paid – PPWC 100% Billable | To report time off for Union business without pay, as per Article 4.02, 4.03. NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. |
UNIONPNB | Union Business Paid – PPWC 100% Non-Billable | To report time off for Union business with pay, as per Article 4.04 |
UNIONPUP | Union Business Unpaid – PPWC | To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union. |
VACPPWC | Vacation PPWC | To report paid vacation leave |
VACPPWCS | 2% Vacation PPWC | To report paid vacation leave, to be deducted from your 2% vacation balance, if applicable, as per article 9.10. *Note: your 2% balance is shown in dollars, not hours. |
Related Articles:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page:
-
Page: