Timesheet & Absence Codes - Summary and Definition (Unit4)

The following page lists all available Absence Codes and their respective descriptions.

Codes By Employee Group:


APPLICABLE TO ALL EMPLOYEE GROUPS

CODECODE DESCRIPTIONWHEN TO USE
ESASICKESA Sick LeaveTo report paid sick leave under the Employment Standards Act (ESA)
OT1.5Overtime Paid @ 1.5To report overtime to be paid at 1.5 times the base rate
OT2.0Overtime Paid @ 2.0To report overtime to be paid at 2 times the base rate
REGHOURSRegular Earnings HoursTo report regular hours
STATStat Holiday Paid

To report Statutory Holiday pay, if entitled per collective agreement (CA), or ESA

*Note - if you are NOT entitled to Stat Holiday pay (you receive Stat-in-lieu, or have not worked at least 15 of the prior 30 calendar days), and do work on a STAT, please use REGHOURS code to report hours worked.

APPLICABLE TO ALL UNION AND EXEMPT EMPLOYEES

CODECODE DESCRIPTIONWHEN TO USE
ACHAttend Citizenship HearingTo report paid leave to attend a citizenship hearing
CLCultural LeaveTo report paid leave to attend, or organize, indigenous events (Check CA for limits)
BEREABereavement Leave To report paid leave in relation to the death of a family member (check CA for limits)
JURYWICJury Duty or Court LeaveTo report paid leave to serve as a juror or court witness
LWOPLeave without payTo report unpaid voluntary leave
PDLPublic Duty Leave UnpaidTo report unpaid leave to serve as a candidate, or elected member, for political office 

APPLICABLE TO EXEMPT

CODECODE DESCRIPTIONWHEN TO USE
OTBE1.0Exempt Banked OT 1.0To report overtime worked to be banked at the base rate - (aka Straight time)
OTBE1.5Exempt Banked OT 1.5To report overtime to be banked at 1.5 times the base rate
OTBE2.0Exempt Banked OT 2.0To report overtime to be banked at 2 times the base rate
OTTEExempt Banked Hours OutTo report paid leave, to be deducted from banked overtime balance
VACEVacation ExemptTo report paid vacation leave (deducted from vacation bank)
FAMEXFamily Illness Exempt From Sick BankTo report paid leave to care for an ill family member (deducted from sick bank)
SLESick Leave ExemptTo report paid leave due to illness/injury (deducted from sick bank)


APPLICABLE TO BCGEU

CODECODE DESCRIPTIONWHEN TO USE
FAMSCBCFamily Illness SCFA & BCGEUTo report paid leave to care for an ill family member
PROFDProfessional Development Leave Taken BCGEU & SCFATo report paid leave in relation to course management or professional Development (Max 22 days/yr for RFT Instructors) 
SLBCGEUSick Leave BCGEUTo report paid leave due to illness/injury
UNIONBBUnion Business Paid - BCGEU 100% Billable

To report time off for Union business without pay, as per Article 4.8(a).

NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

UNIONBNBUnion Business Paid - BCGEU 100% Non-BillableTo report time off for Union business with pay, as per Article 4.8(b). 
UNIONBUBUnion Business Unpaid - BCGEUTo report unpaid leave for union business, whereby wages will be paid directly to the employee from the union, or 3rd party.
VACBCGVacation BCGEU InstructorTo report paid vacation leave from an Instructor position
VACBCGIAVacation BCGEU Instructor AssistantTo report paid vacation leave from an Instructor Assistant position


APPLICABLE TO SCFA

CODECODE DESCRIPTIONWHEN TO USE
FAMSCBCFamily Illness SCFA & BCGEUTo report paid leave to care for an ill family member
PROFDProfessional Development Leave Taken BCGEU & SCFA

To report paid leave for course management or professional Development. (Max 22 days/yr for RFT Faculty, and 15 days/yr for RFT Faculty Assistant) 

SLSCFASick Leave SCFATo report paid leave due to illness/injury
UNIONSBUnion Business Paid - SCFA 100% Billable

To report time off for Union business without pay, as per Article 3.3.2 of the common agreement.

NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

UNIONSNBUnion Business Paid – SCFA 100% Non-BillableTo report time off for Union business with pay, as per Article 3.3.3 of the common agreement.
UNIONSUPUnion Business Unpaid – SCFATo report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.
VACSCFAVacation SCFA FacultyTo report paid vacation leave from a Faculty position
VACSCFAFVacation Taken SCFA Faculty AssistantTo report paid vacation leave from a Faculty Assistant position


APPLICABLE TO PPWC

CODECODE DESCRIPTIONWHEN TO USE
AFMPPWAttend Funeral as a MournerTo report paid leave to attend a service. *See Article 20.01 (b) 
BLBirthday Day Off PPWCTo report paid leave, to be deducted from "Birthday Leave" balance, if available. *See Appendix H
BONUSWKBonus Week Taken PPWCTo report paid vacation leave, to be deducted from "Bonus Week" balance, if available. *See article 9.02 (c)
COPCall Out PayTo report a call out (4 hours), in excess of regular full-time work. *Article 7.03
FAMPPWCFamily Sick PPWCTo report paid leave to care for an ill family member.
FASL1OCFirst Aid Stipend On Call Duty - Level 1To report in addition to a REGHOURS if you are on-call Level 1 first aid
FASL3OCFirst Aid Stipend On Call Duty - Level 3To report in addition to REGHOURS if you are on-call Level 3 first aid
LWPPPWCLeave with Pay PPWCTo report paid leave due to campus closure, per article 5.06, and 9.07
MAMeal Allowance

To claim a meal allowance, in relation to overtime worked, per article 7.04.

*Note: report a '1' in the Hours field of your time sheet to indicate 1 meal.

OTBP1.0Bank Overtime @ 1.0 PPWCTo report overtime worked to be banked at the base rate - (aka Straight time)
OTBP1.5Bank Overtime @ 1.5 PPWCTo report overtime to be banked at 1.5 times the base rate
OTBP2.0Bank Overtime @ 2.0 PPWCTo report overtime to be banked at 2 times the base rate
OTTPBanked Hours Taken PPWCTo report paid leave, to be deducted from banked overtime balance
SLPPWCSick Leave PPWCTo report paid leave due to illness/injury (deducted from sick bank)
SPAShift Premium Afternoon

To claim the afternoon shift premium, as per articles 5.02 & 6.02

*Note: Report your REGHOURS on one task line, and your SPA on a separate task line of your time sheet. 

SPNShift Premium Nights

To claim the night shift premium, as per articles 5.02 & 6.02

*Note: Report your REGHOURS on one task line, and your SPN on a separate task line of your time sheet.

SPWShift Premium Weekend

To claim the weekend shift premium, as per articles 5.02 & 6.02

*Note: Report your REGHOURS on one task line, and your SPW on a separate task line of your time sheet. 

USLPPWCUnpaid Sick Leave PPWCTo report unpaid leave due to illness/injury, when sick bank is exhausted
UNIONPBUnion Business Paid – PPWC 100% Billable

To report time off for Union business without pay, as per Article 4.02, 4.03.

NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

UNIONPNBUnion Business Paid – PPWC 100% Non-BillableTo report time off for Union business with pay, as per Article 4.04
UNIONPUPUnion Business Unpaid – PPWCTo report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.
VACPPWCVacation PPWCTo report paid vacation leave
VACPPWCS2% Vacation PPWC

To report paid vacation leave, to be deducted from your 2% vacation balance, if applicable, as per article 9.10.

*Note: your 2% balance is shown in dollars, not hours.