Timesheet & Absence Codes - Summary and Definition (Unit4)

The following page lists all available Absence Codes and their respective descriptions.

Codes By Employee Group:

APPLICABLE TO ALL EMPLOYEE GROUPS
CODE	CODE DESCRIPTION	WHEN TO USE
ESASICK	ESA Sick Leave	To report paid sick leave under the Employment Standards Act (ESA)
OT1.5	Overtime Paid @ 1.5	To report overtime to be paid at 1.5 times the base rate
OT2.0	Overtime Paid @ 2.0	To report overtime to be paid at 2 times the base rate
REGHOURS	Regular Earnings Hours	To report regular hours
STAT	Stat Holiday Paid	To report Statutory Holiday pay, if entitled per collective agreement (CA), or ESA *Note - if you are NOT entitled to Stat Holiday pay (you receive Stat-in-lieu, or have not worked at least 15 of the prior 30 calendar days), and do work on a STAT, please use REGHOURS code to report hours worked.

APPLICABLE TO ALL UNION AND EXEMPT EMPLOYEES
CODE	CODE DESCRIPTION	WHEN TO USE
ACH	Attend Citizenship Hearing	To report paid leave to attend a citizenship hearing
CL	Cultural Leave	To report paid leave to attend, or organize, indigenous events (Check CA for limits)
BEREA	Bereavement Leave	To report paid leave in relation to the death of a family member (check CA for limits)
JURYWIC	Jury Duty or Court Leave	To report paid leave to serve as a juror or court witness
LWOP	Leave without pay	To report unpaid voluntary leave
PDL	Public Duty Leave Unpaid	To report unpaid leave to serve as a candidate, or elected member, for political office

APPLICABLE TO EXEMPT
CODE	CODE DESCRIPTION	WHEN TO USE
OTBE1.0	Exempt Banked OT 1.0	To report overtime worked to be banked at the base rate - (aka Straight time)
OTBE1.5	Exempt Banked OT 1.5	To report overtime to be banked at 1.5 times the base rate
OTBE2.0	Exempt Banked OT 2.0	To report overtime to be banked at 2 times the base rate
OTTE	Exempt Banked Hours Out	To report paid leave, to be deducted from banked overtime balance
VACE	Vacation Exempt	To report paid vacation leave (deducted from vacation bank)
FAMEX	Family Illness Exempt From Sick Bank	To report paid leave to care for an ill family member (deducted from sick bank)
SLE	Sick Leave Exempt	To report paid leave due to illness/injury (deducted from sick bank)

APPLICABLE TO BCGEU
CODE	CODE DESCRIPTION	WHEN TO USE
FAMSCBC	Family Illness SCFA & BCGEU	To report paid leave to care for an ill family member
PROFD	Professional Development Leave Taken BCGEU & SCFA	To report paid leave in relation to course management or professional Development (Max 22 days/yr for RFT Instructors)
SLBCGEU	Sick Leave BCGEU	To report paid leave due to illness/injury
UNIONBB	Union Business Paid - BCGEU 100% Billable	To report time off for Union business without pay, as per Article 4.8(a). NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported.
UNIONBNB	Union Business Paid - BCGEU 100% Non-Billable	To report time off for Union business with pay, as per Article 4.8(b).
UNIONBUB	Union Business Unpaid - BCGEU	To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union, or 3rd party.
VACBCG	Vacation BCGEU Instructor	To report paid vacation leave from an Instructor position
VACBCGIA	Vacation BCGEU Instructor Assistant	To report paid vacation leave from an Instructor Assistant position

APPLICABLE TO SCFA
CODE	CODE DESCRIPTION	WHEN TO USE
FAMSCBC	Family Illness SCFA & BCGEU	To report paid leave to care for an ill family member
PROFD	Professional Development Leave Taken BCGEU & SCFA	To report paid leave for course management or professional Development. (Max 22 days/yr for RFT Faculty, and 15 days/yr for RFT Faculty Assistant)
SLSCFA	Sick Leave SCFA	To report paid leave due to illness/injury
UNIONSB	Union Business Paid - SCFA 100% Billable	To report time off for Union business without pay, as per Article 3.3.2 of the common agreement. NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported.
UNIONSNB	Union Business Paid – SCFA 100% Non-Billable	To report time off for Union business with pay, as per Article 3.3.3 of the common agreement.
UNIONSUP	Union Business Unpaid – SCFA	To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.
VACSCFA	Vacation SCFA Faculty	To report paid vacation leave from a Faculty position
VACSCFAF	Vacation Taken SCFA Faculty Assistant	To report paid vacation leave from a Faculty Assistant position

APPLICABLE TO PPWC
CODE	CODE DESCRIPTION	WHEN TO USE
AFMPPW	Attend Funeral as a Mourner	To report paid leave to attend a service. *See Article 20.01 (b)
BL	Birthday Day Off PPWC	To report paid leave, to be deducted from "Birthday Leave" balance, if available. *See Appendix H
BONUSWK	Bonus Week Taken PPWC	To report paid vacation leave, to be deducted from "Bonus Week" balance, if available. *See article 9.02 (c)
COP	Call Out Pay	To report a call out (4 hours), in excess of regular full-time work. *Article 7.03
COV	Coverage Rate - Hourly	To report hours worked at an hourly rate greater than your regular rate. Please note the pay grade, or rate, in the description field. *Article 6.04
COVS	Coverage - Sick PPWC	To report sick hours that should be paid at a coverage rate.
FAMPPWC	Family Sick PPWC	To report paid leave to care for an ill family member.
FASL1OC	First Aid Stipend On Call Duty - Level 1	To report in addition to a REGHOURS if you are on-call Level 1 first aid
FASL3OC	First Aid Stipend On Call Duty - Level 3	To report in addition to REGHOURS if you are on-call Level 3 first aid
LWPPPWC	Leave with Pay PPWC	To report paid leave due to campus closure, per article 5.06, and 9.07
MA	Meal Allowance	To claim a meal allowance, in relation to overtime worked, per article 7.04. *Note: report a '1' in the Hours field of your time sheet to indicate 1 meal.
OTBP1.0	Bank Overtime @ 1.0 PPWC	To report overtime worked to be banked at the base rate - (aka Straight time)
OTBP1.5	Bank Overtime @ 1.5 PPWC	To report overtime to be banked at 1.5 times the base rate
OTBP2.0	Bank Overtime @ 2.0 PPWC	To report overtime to be banked at 2 times the base rate
OTTP	Banked Hours Taken PPWC	To report paid leave, to be deducted from banked overtime balance
SLPPWC	Sick Leave PPWC	To report paid leave due to illness/injury (deducted from sick bank)
SPA	Shift Premium Afternoon	To claim the afternoon shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPA on a separate task line of your time sheet.
SPN	Shift Premium Nights	To claim the night shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPN on a separate task line of your time sheet.
SPW	Shift Premium Weekend	To claim the weekend shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPW on a separate task line of your time sheet.
USLPPWC	Unpaid Sick Leave PPWC	To report unpaid leave due to illness/injury, when sick bank is exhausted
UNIONPB	Union Business Paid – PPWC 100% Billable	To report time off for Union business without pay, as per Article 4.02, 4.03. NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported.
UNIONPNB	Union Business Paid – PPWC 100% Non-Billable	To report time off for Union business with pay, as per Article 4.04
UNIONPUP	Union Business Unpaid – PPWC	To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.
VACPPWC	Vacation PPWC	To report paid vacation leave
VACPPWCS	2% Vacation PPWC	To report paid vacation leave, to be deducted from your 2% vacation balance, if applicable, as per article 9.10. *Note: your 2% balance is shown in dollars, not hours.

Knowledge Centre

Timesheet & Absence Codes - Summary and Definition (Unit4)

APPLICABLE TO ALL EMPLOYEE GROUPS

APPLICABLE TO ALL UNION AND EXEMPT EMPLOYEES

APPLICABLE TO EXEMPT

APPLICABLE TO BCGEU

APPLICABLE TO SCFA

APPLICABLE TO PPWC

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