Timesheet & Absence Codes - Summary and Definition (Unit4)

CODE

CODE DESCRIPTION

WHEN TO USE

ESASICK

ESA Sick Leave

To report paid sick leave under the Employment Standards Act (ESA)

OT1.5

Overtime Paid @ 1.5

To report overtime to be paid at 1.5 times the base rate

OT2.0

Overtime Paid @ 2.0

To report overtime to be paid at 2 times the base rate

REGHOURS

Regular Earnings Hours

To report regular hours

STAT

Stat Holiday Paid

To report Statutory Holiday pay, if entitled per collective agreement (CA), or ESA

*Note - if you are NOT entitled to Stat Holiday pay (you receive Stat-in-lieu, or have not worked at least 15 of the prior 30 calendar days), and do work on a STAT, please use REGHOURS code to report hours worked.

CODE

CODE DESCRIPTION

WHEN TO USE

ACH

Attend Citizenship Hearing

To report paid leave to attend a citizenship hearing

CL

Cultural Leave

To report paid leave to attend, or organize, indigenous events (Check CA for limits)

BEREA

Bereavement Leave 

To report paid leave in relation to the death of a family member (check CA for limits)

JURYWIC

Jury Duty or Court Leave

To report paid leave to serve as a juror or court witness

LWOP

Leave without pay

To report unpaid voluntary leave

PDL

Public Duty Leave Unpaid

To report unpaid leave to serve as a candidate, or elected member, for political office 

CODE

CODE DESCRIPTION

WHEN TO USE

OTBE1.0

Exempt Banked OT 1.0

To report overtime worked to be banked at the base rate - (aka Straight time)

OTBE1.5

Exempt Banked OT 1.5

To report overtime to be banked at 1.5 times the base rate

OTBE2.0

Exempt Banked OT 2.0

To report overtime to be banked at 2 times the base rate

OTTE

Exempt Banked Hours Out

To report paid leave, to be deducted from banked overtime balance

VACE

Vacation Exempt

To report paid vacation leave (deducted from vacation bank)

FAMEX

Family Illness Exempt From Sick Bank

To report paid leave to care for an ill family member (deducted from sick bank)

SLE

Sick Leave Exempt

To report paid leave due to illness/injury (deducted from sick bank)

CODE

CODE DESCRIPTION

WHEN TO USE

FAMSCBC

Family Illness SCFA & BCGEU

To report paid leave to care for an ill family member

PROFD

Professional Development Leave Taken BCGEU & SCFA

To report paid leave in relation to course management or professional Development (Max 22 days/yr for RFT Instructors) 

SLBCGEU

Sick Leave BCGEU

To report paid leave due to illness/injury

UNIONBB

Union Business Paid - BCGEU 100% Billable

To report time off for Union business without pay, as per Article 4.8(a).

NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

UNIONBNB

Union Business Paid - BCGEU 100% Non-Billable

To report time off for Union business with pay, as per Article 4.8(b). 

UNIONBUB

Union Business Unpaid - BCGEU

To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union, or 3rd party.

VACBCG

Vacation BCGEU Instructor

To report paid vacation leave from an Instructor position

VACBCGIA

Vacation BCGEU Instructor Assistant

To report paid vacation leave from an Instructor Assistant position

CODE

CODE DESCRIPTION

WHEN TO USE

FAMSCBC

Family Illness SCFA & BCGEU

To report paid leave to care for an ill family member

PROFD

Professional Development Leave Taken BCGEU & SCFA

To report paid leave for course management or professional Development. (Max 22 days/yr for RFT Faculty, and 15 days/yr for RFT Faculty Assistant) 

SLSCFA

Sick Leave SCFA

To report paid leave due to illness/injury

UNIONSB

Union Business Paid - SCFA 100% Billable

To report time off for Union business without pay, as per Article 3.3.2 of the common agreement.

NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

UNIONSNB

Union Business Paid – SCFA 100% Non-Billable

To report time off for Union business with pay, as per Article 3.3.3 of the common agreement.

UNIONSUP

Union Business Unpaid – SCFA

To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.

VACSCFA

Vacation SCFA Faculty

To report paid vacation leave from a Faculty position

VACSCFAF

Vacation Taken SCFA Faculty Assistant

To report paid vacation leave from a Faculty Assistant position

CODE

CODE DESCRIPTION

WHEN TO USE

AFMPPW

Attend Funeral as a Mourner

To report paid leave to attend a service. *See Article 20.01 (b) 

BL

Birthday Day Off PPWC

To report paid leave, to be deducted from "Birthday Leave" balance, if available. *See Appendix H

BONUSWK

Bonus Week Taken PPWC

To report paid vacation leave, to be deducted from "Bonus Week" balance, if available. *See article 9.02 (c)

COP

Call Out Pay

To report a call out (4 hours), in excess of regular full-time work. *Article 7.03

COV

Coverage Rate - Hourly

To report hours worked at an hourly rate greater than your regular rate. Please note the pay grade, or rate, in the description field. *Article 6.04

COVS

Coverage - Sick PPWC

To report sick hours that should be paid at a coverage rate. 

FAMPPWC

Family Sick PPWC

To report paid leave to care for an ill family member.

FASL1OC

First Aid Stipend On Call Duty - Level 1

To report in addition to a REGHOURS if you are on-call Level 1 first aid

FASL3OC

First Aid Stipend On Call Duty - Level 3

To report in addition to REGHOURS if you are on-call Level 3 first aid

LWPPPWC

Leave with Pay PPWC

To report paid leave due to campus closure, per article 5.06, and 9.07

MA

Meal Allowance

To claim a meal allowance, in relation to overtime worked, per article 7.04.

*Note: report a '1' in the Hours field of your time sheet to indicate 1 meal.

OTBP1.0

Bank Overtime @ 1.0 PPWC

To report overtime worked to be banked at the base rate - (aka Straight time)

OTBP1.5

Bank Overtime @ 1.5 PPWC

To report overtime to be banked at 1.5 times the base rate

OTBP2.0

Bank Overtime @ 2.0 PPWC

To report overtime to be banked at 2 times the base rate

OTTP

Banked Hours Taken PPWC

To report paid leave, to be deducted from banked overtime balance

SLPPWC

Sick Leave PPWC

To report paid leave due to illness/injury (deducted from sick bank)

SPA

Shift Premium Afternoon

To claim the afternoon shift premium, as per articles 5.02 & 6.02

*Note: Report your REGHOURS on one task line, and your SPA on a separate task line of your time sheet. 

SPN

Shift Premium Nights

To claim the night shift premium, as per articles 5.02 & 6.02

*Note: Report your REGHOURS on one task line, and your SPN on a separate task line of your time sheet.

SPW

Shift Premium Weekend

To claim the weekend shift premium, as per articles 5.02 & 6.02

*Note: Report your REGHOURS on one task line, and your SPW on a separate task line of your time sheet. 

USLPPWC

Unpaid Sick Leave PPWC

To report unpaid leave due to illness/injury, when sick bank is exhausted

UNIONPB

Union Business Paid – PPWC 100% Billable

To report time off for Union business without pay, as per Article 4.02, 4.03.

NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

UNIONPNB

Union Business Paid – PPWC 100% Non-Billable

To report time off for Union business with pay, as per Article 4.04

UNIONPUP

Union Business Unpaid – PPWC

To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.

VACPPWC

Vacation PPWC

To report paid vacation leave

VACPPWCS

2% Vacation PPWC

To report paid vacation leave, to be deducted from your 2% vacation balance, if applicable, as per article 9.10.

*Note: your 2% balance is shown in dollars, not hours.