Page Comparison

Info

title	Purpose of Form

This form is to be used when a hiring manager is beginning the hiring process for an existing position. If the position does not exist, it will not be listed under the "Position Number" field in this form. The hiring manager must first complete the "Position Request and Change Form". All hiring managers will have access to this form. Please contact careers@selkirk.ca with any questions regarding this form.

Info

title	Workflow Summary

The Hiring Manager will enter all the details of the posting, attach the summary and description, then click Submit for approval.The form will follow workflow through all the required approvals (i.e. Supervisor, VP, and HR). Once the posting is fully approved, the HR Recruiter will integrate the posting from Unit4ERP over to the Unit4 Recruit system. Once the posting is ‘Live’ on the Careers site, the hiring manager will receive a confirmation email. The Hiring Manager will proceed with the Recruit process in Unit4 Recruit in the same way. Login to Unit4 Recruit, assign your Hiring Committee, review your candidates, and schedule your interviews.

Login to Unit4 ERP.
Navigate to the “Forms” heading in the Menu, select "Posting Requisition Form".

Image RemovedImage Added
You can also use the search box in the upper right corner to search search the name of the form.

3. Under the Posting Requisition Form header, there is no requirement to enter a new Form ID. The FORM ID*: When the form is open, this is the first field you will see. This field automatically populates as "[NEW]" ID which indicates that an auto generated number will be created. You do not need to enter anything here.

Image Added

4. Posting Requisition Form tab - Your name and ID will default as the Hiring Manager. If you need to change the name, simply enter the name of the employee to be the Hiring Manager. You can use the type-ahead functionality to enter the last name, "Smith", or the first name "Jennifer". If you're unsure of the exact spelling, you can select the 3 dots to the right of the search box and it will open an advanced search option.

Image Removed

Use the fields in this box to identify the details of the posting as follows:

Posting Date - enter the date you'd

Image Added

A - Select Hiring Manager*: Your name and employee ID will default as the Hiring Manager. If you are posting on behalf of someone else and are not the Hiring Manager, start typing in the name of the employee that is the Hiring Manager, press ‘tab’ once on their name or click on the 3 dots for an ‘Advanced Search’

B - Posting Date: Enter the desired date you’d like to have the posting

up on job boards

go “Live”.

C - Closing Date

- enter

: Enter the desired date

you'd

you’d like the posting to

close.Position Number* - using type-ahead function, search the name of the position that you are posting

“Close” (no longer be open for applications)

Note: All postings must be up for a minimum of 7 days, postings will come down at 11:59pm on the closing date

D - Position Number*: If you know the number type it in, or start typing in the name of the position. You can use the ‘Advanced Search’ by clicking on the 3 dots. If there are multiple results, ensure you are choosing the correct

position number. You can find

POSITION NUMBER.

Note: For more information on how to choose the correct position

at

, please refer to: Position Maintenance (Department Level)

.

Hiring Manager will default to you.

Employment Group* - using type-ahead function, search the employment group that is applicable.

Appointment Type* - select

E - Employment Group*: Enter the “Employment Group” the position falls under.Press the space bar to view all options

F - Appointment Type*: Select the appropriate appointment type (regular, temporary, etc

.)
FTE* - enter the % FTE for the contract. 100.00 is a full-time FTE.
Hrs/Week - this is an optional field if it helps in determining the FTE.
Location* - using type-ahead function, select the proper campus where work will be completed. Press space bar to see all options
.
Department* - press space bar to see the list of departments (President's Office, Education, Student Services, or College Services
)
Subdepartment* - press space bar to see the list of departments
Recruitment Type* - Choose 'internal' to post to internal College employees, or 'internal/external' to post to internal College employees and the option to post on external job boards.
Reason for Posting* - is this a new position or the replacement of someone in an existing position?
Position start date* - enter the expected start date for the new employee in this position.
Position end date, if applicable -
Post on external job board? - If yes, you will see an additional box pop up to choose the external job board. Note that some sites charge for postings.
Campus Manager Notified? - Campus Manager needs to know if you are planning to post a position for a new employee. This will help to get the office/space set up before the employee begins employment. Items such as name plate, keys, chair, and office/space are all things that the campus manager can help with ahead of time. You may still proceed with the posting requisition if you haven't completed this step yet.
New Workstation Required? - yes/no
Additional details - to include any notes relevant to the approvers of the posting.

5. Click, Submit form to send to your Supervisor for approval.

Info

icon	false
title	Related Articles:

Filter by label (Content by label)

showLabels	false
showSpace	false
excludeCurrent	true
cql	label in ("payroll_help","absence","employee_resources") and label = "employee_resources" and space = currentSpace()

Alert

title	TIPS & TRICKS
type	WarningSuccess

If you are unsure of what to enter within a field box or would like to see all the available options, you can press your space bar to view a shortened list. For a larger volume, click on the three dots located on the right-side of the field box to open the ‘Advanced Search’.
When you have selected an option within a field box, press ‘Tab’ rather than clicking out, this helps to populate the field and will save you a bit of time.
Anything marked with a red asterisk (*) is a mandatory field.
Be sure to click on the correct button when ‘Saving’ or ‘Submitting’ your forms. The blue “Clear” button may throw you off!

Versions Compared

Old Version 7

New Version 8

Key