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Absence Module Overview Holly Steenvoorden like that?  Exactly!   But there's already a title for the box.

How do I submit a request for time off?

Review the Absences section in go.selkirk for step-by-step instructions on submitting a leave request in UB4W.  

• Submitting An Absence Request (Single Position)
• Submitting An Absence Request (Multiple Positions)
• Submitting A Partial Day Absence Request

Why can't I see different types of leaves, such as compassionate care, when I try to submit an absence request?

• At this time, the following list of absences are required to be submitted through HR, with no change to the current process:
  • Sabbaticals Leave
  • Professional Development
  • Sick Leave (SCFA & BCGEU)
  • Short Term/Long Term Disability Leave
  • Voluntary workload reduction (VWR)
  • Compassionate Care Leave
  • Maternity, Parental & Adoption Leave
  • General Leave (Paid/Unpaid) - Exempt
  • Unassisted Leave
  • Deferred Salary Leave
  • Public Duty Leave
  • Exchange Leave
• A future release of BusinessWorld in the Autumn of 2020 will cover these extended leaves forms, as there are extra considerations for these leaves. These leaves will not be accepted in the Absence module.

What if I currently submit bi-weekly absence reports? Will these still be required?

• Employees currently submitting absence reports to payroll (i.e. non-timesheet driven employees) will no longer be required to do so.
  1. Planned absences (i.e. on/before the date of occurrence, minimum 10 days prior to pay run deadline) will be submitted via Absence module.
  2. Unplanned absences (including sick days) recorded after the fact will be submitted to Payroll by way of email.
• Employees who currently submit timesheets will continue to do so, and will need to include absences taken.

If we are submitting absences in the Absence Module, will we still be required to submit timesheets?

• The Absence Module is for planning purposes, whereas Timesheets record hours worked and absences taken, and feed into the Payroll system. Employees who regularly submit timesheets will be required to use the absence module, as well, report their hours of work/absences on the time sheets. 
• Timesheet functionality release is anticipated for June. Until then, the current timesheet process will continue.

What benefit does the Absence module provide to Supervisors?

• People Planner provides supervisors with an effective planning tool, providing visibility of departmental planned absences at a glance, making the approval process much quicker.
• Supervisors will receive notifications within the system to alert when an absence request has been submitted. The notification includes the employee's current balances to help inform the supervisor prior to approval. Once approved, the absence will automatically be logged into People Planner to help track and plan coverage.

As a Supervisor, how will I know if employees are exceeding their balances or if they will have enough vacation accrued to cover the request before the date occurs?

• The absence request notification that requires supervisor approval will state the employee's actual balances that are current as of the most recent pay period to help aid the decision for approval. 
• Supervisors and employees requiring assistance with calculating vacation accrual may contact the appropriate Payroll Officer.
• Supervisors may generate a report detailing employee vacation and leave balances for their area within U4BW. 

As a Supervisor, will I have an opportunity to preview the absence reporting process for employees so that I can support and prepare them?

• "How To" documents outlining the process for reporting absences are available for Supervisor review on Go.Selkirk.  These documents will be made available to employees upon release of the Absence Module.
• Our team is preparing brief training videos demonstrating the absence reporting process from both employee (submission) and supervisor (approve/reject) perspective for each union group. The Supervisor videos will also address/preview:
  • Assigning a substitute
  • People Planner
• Modified versions will be shared to Go.Selkirk for employee review with next week's communication.

As a Supervisor, how do I designate a substitute to review and action absence requests in my absence?

• Review the step-by-step document Activating Substitutes in the Absence Module for instructions on how to assign a temporary substitute.

As a Supervisor, how do I action a request for time off?

• Review the step-by-step document Approving/Rejecting an Absence Request for instructions on how to action an employee leave request.

How do I know if an employee has removed previously approved time off?

  How does People Planner work?

Can I track non-absence items (i.e. backfill coverage, assignments) for my staff in People Planner?

• Supervisors have the ability to track items not captured by the absence module (i.e. HR approved Leaves, Gradual Returns To Work, assignments) for their staff in People Planner in order to provide total visibility of staff deployment. Review the step-by-step document "Adding Assignments In People Planner" to learn more.