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The following page lists all available Absence Codes and their respective descriptions. |
Codes By Employee Group:
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APPLICABLE TO ALL EMPLOYEE GROUPS |
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| CODE | CODE DESCRIPTION | WHEN TO USE |
| ESASICK | ESA Sick Leave | To report paid sick leave under the Employment Standards Act (ESA) |
| OT1.5 | Overtime Paid @ 1.5 | To report overtime to be paid at 1.5 times the base rate |
| OT2.0 | Overtime Paid @ 2.0 | To report overtime to be paid at 2 times the base rate |
| REGHOURS | Regular Earnings Hours | To report regular hours |
| STAT | Stat Holiday Paid | To report Statutory Holiday pay, if entitled per collective agreement (CA), or ESA *Note - if you are NOT entitled to Stat Holiday pay (you receive Stat-in-lieu, or have not worked at least 15 of the prior 30 calendar days), and do work on a STAT, please use REGHOURS code to report hours worked. |
APPLICABLE TO ALL UNION AND EXEMPT EMPLOYEES | ||
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| CODE | CODE DESCRIPTION | WHEN TO USE |
| ACH | Attend Citizenship Hearing | To report paid leave to attend a citizenship hearing |
| CL | Cultural Leave | To report paid leave to attend, or organize, indigenous events (Check CA for limits) |
| BEREA | Bereavement Leave | To report paid leave in relation to the death of a family member (check CA for limits) |
| JURYWIC | Jury Duty or Court Leave | To report paid leave to serve as a juror or court witness |
| LWOP | Leave | |
| without pay | To report unpaid voluntary leave | |
| PDL | Public Duty Leave Unpaid | To report unpaid leave to serve as a candidate, or elected member, for political office |
APPLICABLE TO EXEMPT | ||
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| CODE | CODE DESCRIPTION | WHEN TO USE |
| OTBE1.0 | Exempt Banked OT 1.0 | To report overtime worked to be banked at the base rate - (aka Straight time) |
| OTBE1.5 | Exempt Banked OT 1.5 | To report overtime to be banked at 1.5 times the base rate |
| OTBE2.0 | Exempt Banked OT 2.0 | |
| To report overtime to be banked at 2 times the base rate | ||
| OTTE | Exempt Banked Hours Out | To report paid leave, to be deducted from banked overtime balance |
| VACE | Vacation Exempt | To report paid vacation leave (deducted from vacation bank) |
| FAMEX | Family Illness Exempt From Sick Bank |
| To report paid leave to care for an ill family member (deducted from sick bank) | |
| SLE | Sick Leave Exempt |
| To report paid leave due to illness/injury (deducted from sick bank) |
APPLICABLE TO BCGEU | ||
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| CODE | CODE DESCRIPTION | WHEN TO USE |
| FAMSCBC | Family Illness SCFA & BCGEU | To report paid leave to care for an ill family member |
| PROFD | Professional Development Leave Taken BCGEU & SCFA | To report paid leave in relation to course management or professional Development (Max 22 days/yr for RFT Instructors) |
| SLBCGEU | Sick Leave BCGEU | To report paid leave due to illness/injury |
| UNIONBB | Union Business Paid - BCGEU 100% Billable | To report time off for Union business without pay, as per Article 4.8(a). NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. |
| UNIONBNB | Union Business Paid - BCGEU 100% Non-Billable | To report time off for Union business with pay, as per Article 4.8(b). |
| UNIONBUB | Union Business Unpaid - BCGEU | To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union, or 3rd party. |
| VACBCG | Vacation BCGEU Instructor | To report paid vacation leave from an Instructor position |
| VACBCGIA | Vacation BCGEU Instructor Assistant | To report paid vacation leave from an Instructor Assistant position |
APPLICABLE TO SCFA | ||
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| CODE | CODE DESCRIPTION | WHEN TO USE |
| FAMSCBC | Family Illness SCFA & BCGEU | To report paid leave to care for an ill family member |
| PROFD | Professional Development Leave Taken BCGEU & SCFA | To report paid leave for course management or professional Development. (Max 22 days/yr for RFT Faculty, and 15 days/yr for RFT Faculty Assistant) |
| SLSCFA | Sick Leave SCFA | To report paid leave due to illness/injury |
| UNIONSB | Union Business Paid - SCFA 100% Billable | To report time off for Union business without pay, as per Article 3.3.2 of the common agreement. NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. |
| UNIONSNB | Union Business Paid – SCFA 100% Non-Billable | To report time off for Union business with pay, as per Article 3.3.3 of the common agreement. |
| UNIONSUP | Union Business Unpaid – SCFA | To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union. |
| VACSCFA | Vacation SCFA Faculty | To report paid vacation leave from a Faculty position |
| VACSCFAF | Vacation Taken SCFA Faculty Assistant | To report paid vacation leave from a Faculty Assistant position |
APPLICABLE TO PPWC | ||
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| CODE | CODE DESCRIPTION | WHEN TO USE |
| AFMPPW | Attend Funeral as a Mourner | To report paid leave to attend a service. *See Article 20.01 (b) |
| BL | Birthday Day Off PPWC | To report paid leave, to be deducted from "Birthday Leave" balance, if available. *See Appendix H |
| BONUSWK | Bonus Week Taken PPWC | To report paid vacation leave, to be deducted from "Bonus Week" balance, if available. *See article 9.02 (c) |
| COP | Call Out Pay | To report a call out (4 hours), in excess of regular full-time work. *Article 7.03 |
| COV | Coverage Rate - Hourly | To report hours worked at an hourly rate greater than your regular rate. Please note the pay grade, or rate, in the description field. *Article 6.04 |
| COVS | Coverage - Sick PPWC | To report sick hours that should be paid at a coverage rate. |
| FAMPPWC | Family Sick PPWC | To report paid leave to care for an ill family member. |
| FASL1OC | First Aid Stipend On Call Duty - Level 1 | To report in addition to a REGHOURS if you are on-call Level 1 first aid |
| FASL3OC | First Aid Stipend On Call Duty - Level 3 | To report in addition to REGHOURS if you are on-call Level 3 first aid |
| LWPPPWC | Leave with Pay PPWC | To report paid leave due to campus closure, per article 5.06, and 9.07 |
| MA | Meal Allowance | To claim a meal allowance, in relation to overtime worked, per article 7.04. *Note: report a '1' in the Hours field of your time sheet to indicate 1 meal. |
| OTBP1.0 | Bank Overtime @ 1.0 PPWC | To report overtime worked to be banked at the base rate - (aka Straight time) |
| OTBP1.5 | Bank Overtime @ 1.5 PPWC | To report overtime to be banked at 1.5 times the base rate |
| OTBP2.0 | Bank Overtime @ 2.0 PPWC | To report overtime to be banked at 2 times the base rate |
| OTTP | Banked Hours Taken PPWC | To report paid leave, to be deducted from banked overtime balance |
| SLPPWC | Sick Leave PPWC | |
| To report paid leave due to illness/injury (deducted from sick bank) | ||
| SPA | Shift Premium Afternoon | To claim the afternoon shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPA on a separate task line of your time sheet. |
| SPN | Shift Premium Nights | To claim the night shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPN on a separate task line of your time sheet. |
| SPW | Shift Premium Weekend | To claim the weekend shift premium, as per articles 5.02 & 6.02 *Note: Report your REGHOURS on one task line, and your SPW on a separate task line of your time sheet. |
| USLPPWC | Unpaid Sick Leave PPWC | To report unpaid leave due to illness/injury, when sick bank is exhausted |
| UNIONPB | Union Business Paid – PPWC 100% Billable | To report time off for Union business without pay, as per Article 4.02, 4.03. NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. |
| UNIONPNB | Union Business Paid – PPWC 100% Non-Billable | To report time off for Union business with pay, as per Article 4.04 |
| UNIONPUP | Union Business Unpaid – PPWC | To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union. |
| VACPPWC | Vacation PPWC | To report paid vacation leave |
| VACPPWCS | 2% Vacation PPWC | To report paid vacation leave, to be deducted from your 2% vacation balance, if applicable, as per article 9.10. *Note: your 2% balance is shown in dollars, not hours. |
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