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Comment: Added COV and COVS Per ADSYS-954


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The following page lists all available Absence Codes and their respective descriptions.

Codes By Employee Group:

Table of Contents

APPLICABLE TO ALL EMPLOYEE GROUPS

CODECODE DESCRIPTIONWHEN TO USE
ESASICKESA Sick LeaveTo report paid sick leave under the Employment Standards Act (ESA)
OT1.5Overtime Paid @ 1.5To report overtime to be paid at 1.5 times the base rate
OT2.0Overtime Paid @ 2.0To report overtime to be paid at 2 times the base rate
REGHOURSRegular Earnings HoursTo report regular hours
STATStat Holiday Paid

To report Statutory Holiday pay, if entitled per collective agreement (CA), or ESA

*Note - if you are NOT entitled to Stat Holiday pay (you receive Stat-in-lieu, or have not worked at least 15 of the prior 30 calendar days), and do work on a STAT, please use REGHOURS code to report hours worked.


APPLICABLE TO

EVERY UNION:ACH: JURYWIC:

ALL UNION AND EXEMPT EMPLOYEES

CODECODE DESCRIPTIONWHEN TO USE
ACHAttend Citizenship Hearing
  • AFMPPW: Attend Funeral as a Mourner
  • CMPSSN: Compassionate Leave
  • GEN: General Leave Paid
  • GENUP: General Leave Unpaid
    • To report paid leave to attend a citizenship hearing
    CLCultural LeaveTo report paid leave to attend, or organize, indigenous events (Check CA for limits)
    BEREABereavement Leave To report paid leave in relation to the death of a family member (check CA for limits)
    JURYWICJury Duty or Court Leave
    PDL:
    To report paid leave to serve as a juror or court witness
    LWOPLeave without payTo report unpaid voluntary leave
    PDLPublic Duty Leave UnpaidTo report unpaid leave to serve as a candidate, or elected member, for political office 

    EXEMPT:

    • FAMEX: Family Illness Exempt from Sick Bank
    • SLE: Sick Leave Exempt
    • VACE: Vacation Exempt

    BCGEU:


    FAMSCBC:

    APPLICABLE TO EXEMPT

    CODECODE DESCRIPTIONWHEN TO USE
    OTBE1.0Exempt Banked OT 1.0To report overtime worked to be banked at the base rate - (aka Straight time)
    OTBE1.5Exempt Banked OT 1.5To report overtime to be banked at 1.5 times the base rate
    OTBE2.0Exempt Banked OT 2.0To report overtime to be banked at 2 times the base rate
    OTTEExempt Banked Hours OutTo report paid leave, to be deducted from banked overtime balance
    VACEVacation ExemptTo report paid vacation leave (deducted from vacation bank)
    FAMEXFamily Illness Exempt From Sick BankTo report paid leave to care for an ill family member (deducted from sick bank)
    SLESick Leave ExemptTo report paid leave due to illness/injury (deducted from sick bank)


    APPLICABLE TO BCGEU

    CODECODE DESCRIPTIONWHEN TO USE
    FAMSCBCFamily Illness SCFA & BCGEU
    PROFD:
    To report paid leave to care for an ill family member
    PROFDProfessional Development Leave Taken BCGEU & SCFATo report paid leave in relation to course management or professional Development (Max 22 days/yr for RFT Instructors) 
    SLBCGEU
    :
    Sick Leave BCGEU
    UNIONBB:
    To report paid leave due to illness/injury
    UNIONBBUnion Business Paid - BCGEU 100% Billable

    To report time off for Union business without pay, as per Article 4.8(a).

    UNIONBNB: Union

    NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

    UNIONBNBUnion Business Paid - BCGEU 100% Non-Billable
    UNIONBUB: VACBCGIA:
    To report time off for Union business with pay, as per Article 4.8(b). 
    UNIONBUBUnion Business Unpaid - BCGEU
  • VACBCG: Vacation BCGEU Instructor
    • FAMSCBC:
    To report unpaid leave for union business, whereby wages will be paid directly to the employee from the union, or 3rd party.
    VACBCGVacation BCGEU InstructorTo report paid vacation leave from an Instructor position
    VACBCGIAVacation BCGEU Instructor Assistant

    SCFA:

    To report paid vacation leave from an Instructor Assistant position


    APPLICABLE TO SCFA

    CODECODE DESCRIPTIONWHEN TO USE
    FAMSCBCFamily Illness SCFA & BCGEUTo report paid leave to care for an ill family member
    PROFD
    : Professional
    Professional Development Leave Taken BCGEU & SCFA
    SLSCFA:

    To report paid leave for course management or professional Development. (Max 22 days/yr for RFT Faculty, and 15 days/yr for RFT Faculty Assistant) 

    SLSCFASick Leave SCFA
    UNIONSB:
    To report paid leave due to illness/injury
    UNIONSBUnion Business Paid - SCFA 100% Billable
    UNIONSNB:

    To report time off for Union business without pay, as per Article 3.3.2 of the common agreement.

    NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

    UNIONSNBUnion Business Paid
    - SCFA 100% Billable UNIONSUP:
    – SCFA 100% Non-BillableTo report time off for Union business with pay, as per Article 3.3.3 of the common agreement.
    UNIONSUPUnion Business Unpaid
    - SCFAVACSCFA:

    PPWC:

  • BL: Birthday Leave 
  • BONUSWK: Bonus Week (PPWC) Taken
  • FAMPPWC: Family Illness PPWC Taken from Sick Bank
  • SLPPWC: Sick Leave PPWC
  • SLPPWCU: Sick Leave PPWC Unpaid
  • UNIONPB: Union Business Paid - 100% Billable 
  • UNIONPNB: Union Business Paid - PPWC 100% Non-Billable
  • UNIONPUP: Union Business Unpaid - PPWC
  • VACPPWC: Vacation PPWC
  • VACPPWCS: Vacation PPWC Supplemental 
    • BANKOUT: Banked Overtime - PPWC
    – SCFATo report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.
    VACSCFAVacation SCFA Faculty
  • VACSCFAF: Vacation SCFA Faculty Assistant 
    • To report paid vacation leave from a Faculty position
    VACSCFAFVacation Taken SCFA Faculty AssistantTo report paid vacation leave from a Faculty Assistant position


    APPLICABLE TO PPWC

    CODECODE DESCRIPTIONWHEN TO USE
    AFMPPWAttend Funeral as a MournerTo report paid leave to attend a service. *See Article 20.01 (b) 
    BLBirthday Day Off PPWCTo report paid leave, to be deducted from "Birthday Leave" balance, if available. *See Appendix H
    BONUSWKBonus Week Taken PPWCTo report paid vacation leave, to be deducted from "Bonus Week" balance, if available. *See article 9.02 (c)
    COPCall Out PayTo report a call out (4 hours), in excess of regular full-time work. *Article 7.03
    COVCoverage Rate - HourlyTo report hours worked at an hourly rate greater than your regular rate. Please note the pay grade, or rate, in the description field. *Article 6.04
    COVSCoverage - Sick PPWCTo report sick hours that should be paid at a coverage rate. 
    FAMPPWCFamily Sick PPWCTo report paid leave to care for an ill family member.
    FASL1OCFirst Aid Stipend On Call Duty - Level 1To report in addition to a REGHOURS if you are on-call Level 1 first aid
    FASL3OCFirst Aid Stipend On Call Duty - Level 3To report in addition to REGHOURS if you are on-call Level 3 first aid
    LWPPPWCLeave with Pay PPWCTo report paid leave due to campus closure, per article 5.06, and 9.07
    MAMeal Allowance

    To claim a meal allowance, in relation to overtime worked, per article 7.04.

    *Note: report a '1' in the Hours field of your time sheet to indicate 1 meal.

    OTBP1.0Bank Overtime @ 1.0 PPWCTo report overtime worked to be banked at the base rate - (aka Straight time)
    OTBP1.5Bank Overtime @ 1.5 PPWCTo report overtime to be banked at 1.5 times the base rate
    OTBP2.0Bank Overtime @ 2.0 PPWCTo report overtime to be banked at 2 times the base rate
    OTTPBanked Hours Taken PPWCTo report paid leave, to be deducted from banked overtime balance
    SLPPWCSick Leave PPWCTo report paid leave due to illness/injury (deducted from sick bank)
    SPAShift Premium Afternoon

    To claim the afternoon shift premium, as per articles 5.02 & 6.02

    *Note: Report your REGHOURS on one task line, and your SPA on a separate task line of your time sheet. 

    SPNShift Premium Nights

    To claim the night shift premium, as per articles 5.02 & 6.02

    *Note: Report your REGHOURS on one task line, and your SPN on a separate task line of your time sheet.

    SPWShift Premium Weekend

    To claim the weekend shift premium, as per articles 5.02 & 6.02

    *Note: Report your REGHOURS on one task line, and your SPW on a separate task line of your time sheet. 

    USLPPWCUnpaid Sick Leave PPWCTo report unpaid leave due to illness/injury, when sick bank is exhausted
    UNIONPBUnion Business Paid – PPWC 100% Billable

    To report time off for Union business without pay, as per Article 4.02, 4.03.

    NOTE: Your pay will not actually be reduced, but the union reimburses the college for the leave hours reported. 

    UNIONPNBUnion Business Paid – PPWC 100% Non-BillableTo report time off for Union business with pay, as per Article 4.04
    UNIONPUPUnion Business Unpaid – PPWCTo report unpaid leave for union business, whereby wages will be paid directly to the employee from the union.
    VACPPWCVacation PPWCTo report paid vacation leave
    VACPPWCS2% Vacation PPWC

    To report paid vacation leave, to be deducted from your 2% vacation balance, if applicable, as per article 9.10.

    *Note: your 2% balance is shown in dollars, not hours.





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