Purpose of Form
This form is to be used when a hiring manager is beginning the hiring process for an existing position. If the position does not exist, it will not be listed under the "Position Number" field in this form. The hiring manager must first complete the "Position Request and Change Form". All hiring managers will have access to this form. Please contact careers@selkirk.ca with any questions regarding this form.
Workflow Summary
The Hiring Manager will enter all the details of the posting, attach the summary and description, then click Submit for approval. The form will follow workflow through all the required approvals (i.e. Supervisor, VP, and HR). Once the posting is fully approved, the HR Recruiter will integrate the posting from Unit4 ERP over to the Unit4 Recruit system. Once the posting is ‘Live’ on the Careers site, the hiring manager will receive a confirmation email. The Hiring Manager will proceed with the Recruit process in Unit4 Recruit in the same way. Login to Unit4 Recruit, assign your Hiring Committee, review your candidates, and schedule your interviews.
- Login to Unit4 ERP.
- Navigate to the “Forms” heading in the Menu, select "Posting Requisition Form".
You can also use the search box in the upper right corner to search the name of the form.
3. FORM ID*: When the form is open, this is the first field you will see. This field automatically populates as "[NEW]" which indicates that an auto generated number will be created. You do not need to enter anything here.
4. Posting Requisition Form tab - Your name and ID will default as the Hiring Manager. If you need to change the name, simply enter the name of the employee to be the Hiring Manager. You can use the type-ahead functionality to enter the last name, "Smith", or the first name "Jennifer". If you're unsure of the exact spelling, you can select the 3 dots to the right of the search box and it will open an advanced search option.
A - Select Hiring Manager*: Your name and employee ID will default as the Hiring Manager. If you are posting on behalf of someone else and are not the Hiring Manager, start typing in the name of the employee that is the Hiring Manager, press ‘tab’ once on their name or click on the 3 dots for an ‘Advanced Search’
B - Posting Date: Enter the desired date you’d like to have the posting go “Live”.
C - Closing Date: Enter the desired date you’d like the posting to “Close” (no longer be open for applications)
Note: All postings must be up for a minimum of 7 days, postings will come down at 11:59pm on the closing date
D - Position Number*: If you know the number type it in, or start typing in the name of the position. You can use the ‘Advanced Search’ by clicking on the 3 dots. If there are multiple results, ensure you are choosing the correct POSITION NUMBER.
Note: For more information on how to choose the correct position, please refer to: Position Maintenance (Department Level)
E - Employment Group*: Enter the “Employment Group” the position falls under. Press the space bar to view all options
F - Appointment Type*: Select the appropriate appointment type (regular, temporary, etc.)
G - FTE*: Enter the percent (%) FTE for the position (100.00 is a full-time FTE). If there is no FTE (on-call/relief/casual) you can leave the FTE at 0%.
H - Hrs/Week: This field is optional, but may be helpful in determining the FTE. Mainly used for on-call/relief/casual postings.
I - Location*: Enter the location the Campus this is based out of. If required to work across multiple locations, select “Other”
J - Department*: Type in the ‘Department’ or press your space bar to view all options. Whichever ‘Department’ you choose, will pre-set the next fields options.
K - Sub-Department*: Start typing the name or click on the drop-down for all options. If you are not seeing your ‘Sub-Department’, double check you have entered the correct ‘Department’.
L - Recruitment Type*: Choosing 'internal' will only post to internal College employees. If you choose 'internal/external' this will post for College employees as well as external job boards.
M - Reason for Posting*: Here you must specify if this is a ‘New Position’ or the ‘Replacement’ of someone in an existing position. Depending on the option you choose, it will pre-determine the options in the next form field.
N - Replacing Reason*: If you selected ‘New Position’, click the drop-down and select the only available option; ‘N/A’. If you selected ‘Replacement’ you will have a larger selection, choose the one that best fits the reasoning.
O - Replacing Who?: Skip if this is a ‘New Position’. If this is a ‘Replacement’, start typing the name of the employee that this is replacing, click the 3 dots for an ‘Advanced Search’ if needed.
P - Position Start Date*: Enter the expected start date for the new employee in this position.
Q - Position End Date (if applicable): Enter the expected end date for this position. If ‘Regular’, you would leave this blank.
R -
5. Click, Submit form to send to your Supervisor for approval.