Where do I start?

The HR processes and procedures can be overwhelming! To help you, we've created a decision tree for the most common scenarios. Click on the header below to view the decision tree. We also have hard copies in HR for you to come and pick up. 

Click here for the Decision Tree

You can click on the image below to expand it to a larger window and zoom in.  Starting with the top row, determine your best starting point and work your way through the decision tree. 

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FAQs

General

1. How do I see all of my direct reports’ employees?

   • to find a complete list of your work orders, visit Reports for Supervisors (Unit4) to view the "My Employees" Report.

   • If you are a Dean or Director, you can open your "Area Manager Reports" and view the Employments by Dean/Director (Area Manager)

Position-Related Questions

1. I want to change the employee's position status from temporary to permanent, where do I go? 

   • This is a change to the position type and must start with a request to change the position. Begin with the Position Request and Change Form. Once the change has been completed, you can submit a contract form for the change to the individual's contract (Employment Contract Form). 

2. I want to extend or end the employee's contract, where do I go?

   • Extend: If the employee's contract was created in Unit4ERP, you can go to My Contracts (Manager) report and find the contract. Follow directions HERE to copy and extend the contract. 

   • End

3. How to find a current employee’s Position Number (POSNO)?

4. My “Position Requisition & Change Form” has been approved, now what?

   1. Submit an ‘Employment Contract Form’

5. How do I Regularize a position?

6. I want to change the employee's position status from temporary to permanent, where do I go?

Posting-Related Questions

1. How do I submit a posting for a new position?

2. How do I submit a posting for an existing vacant position?

3. How do I check the status of my Posting Requisition Form?

4. What do I do now that my posting is Live?

Recruitment Questions

1. How do I hire my selected candidate?

Contract-Related Questions

1. As the Supervisor, I want to make a change to the employee's FTE, where do I go? 

2. I'm the Supervisor, and I want to make a change to the employee's work order, where do I go?

3. I want to change the employee's pay step, where do I go?

4. I want to extend or end the employee's contract, where do I go?

5. How do I find my current employee's cost distribution?

6. How do I change an employee's cost distribution?

7. How do I submit a contract for an existing vacant position?

8. How do I check the status of my submitted contracts?

   1. - Go to the ‘My Contracts (Manager)’?

9. How do I copy a previous contract so I can renew it for another period?

10. How do I submit a Scale Placement (SCFA/BCGEU)?

    1. They have to select the type within the EC

Employee Leaves

1. My employee wants to request a leave, how do they do that? Absence module

2. My employee wants to request an assisted leave, how do they do that? Absence module

3. My employee wants to request a VWR, where do they go? Absence module