PCARD - Cost Distribution
- Samantha Thor-larsen
- Matt McAllister
One Cost Distribution
- If you require multiple work orders for your PCARD expense line, you will be able to use the cost distribution function. **Before adding a cost distribution ensure you have entered the GST for your expense lines
- Once all of your expense lines are imported into your BMO Purchase card expenses on the web, click on the expense line or lines you would like to enter a cost distribution for and click cost distribution at the bottom of the screen
3. Click the Add button to enter a line into the cost distribution. This will allow you to enter a work order and enter the percentage you would like to apply to that work order. Make sure your total adds to 100%
4. Once you have added your cost distribution, you will click apply and this will apply your cost distribution to the expense lines selected. It will created new lines for the cost distribution.
5. The BMO Purchase card is now ready to send for approval.
Multiple Cost Distributions
- If you require multiple cost distributions on your PCARD expense lines you will need to submit each expense line separately to add a cost distribution.
- When importing your transactions, only select the transaction that require the cost distribution and import into your screen.
Info
Expense lines that don't require a cost distribution can be added to any transaction. For example, if you have 3 expense lines that require different cost distributions, you will import those separately. You can add any other lines that don't require a cost distribution to any 3 of those transactions. Ensure you only select the expense lines that need a cost distribution when selecting cost distribution.
3. Once the transaction (or transactions) is imported, you can click cost distribution at the bottom of the screen to enter a cost distribution. 
4. You can enter as many work orders as needed for the one expense line as long as the percentage totals 100%. You will not be able to proceed with your expense if the percentage is not 100%.
5. Once you have entered the cost distribution for the expense line, you can submit the one expense line for approval. The cost distribution will create new lines for your cost distribution expenses. The receipts you have attached will also copy to the new expense lines. You will complete this process as many times as necessary depending on how many of your expenses need a cost distribution.
6. Each time you submit a cost distribution your expense transactions will decrease. All of the transactions should be submitted once you have completed all of your cost distributions for your expenses
7. Each transaction will flow to the AP Clerk after being submitted. Once all expenses have been submitted for the month, the statement will send for approval.